Dear Facility Data Coordinator,

    The facility web site have gone through a major changes on
Feb. 26, 2001 and it is necessary to revised this document.

    The data format adopted is 'comma delimited' or 'comma 
separated value'(CSV) format. The format can be produced by
Microsoft Excel, Access and other software. Excel and Access
template are provided to help institutions in creating the
desired csv file. Instructions in using these template are
described in MkCsv.txt.

A web validation program is also implemented to help institutions
in identify problems in the submitted data.

Summary of files:
  Documents:
  --- CSV definition and example
      CsvNote.txt .... Notes on our 'comma seperated value' file format.
      SmplAll.txt .... A hand edited sample CSV data file in the desired
                       format.

  --- How to generate required CSV file
      MkCsv.txt ...... Guides for creating the CSV file from Excel, Access
                       or other database.

  --- References
      FldDef.txt ..... Limitations on data elements. e.g. 'Building Id'
                       is limited to 10 characters etc.
      QckRfrnc.doc ... Quick reference file. For detailed information,
                       consult 'Statewide Facilities Information Base
                       Task Force; Data Elements and Definitions for
                       Development of a statewide Facilities
                       Information Base'.
      DasCd.rtf ...... Site and Building DAS Code we obtained from State
                       DAS department.

  Utilities:
  --- Make CSV file
      MkCsvAcc.mdb ... An Access Template for generating the desired CSV
                       data file.
      MkCsvXls.xls ... An Excel template that helps generate
                       the desired CSV data file.